BOROUGH OF COLLEGEVILLE

COUNCIL MEETING MINUTES

October 2, 2013 Meeting

                                       

CALL TO ORDER:  The meeting was called to order at 7:00 PM

ROLL CALL:  Mann, Keenan, Tulio, MacDonald, Rees, Braun; Stagliano absent

Also present were Borough Manager Geoff Thompson, Police Chief Bart Bucher, David Leh, Borough Engineer, Mark Hosterman, Borough Solicitor and Junior Council Person Margaret Cavanaugh.

Mr. Mann noted that an Executive Session was held prior to this Borough Council meeting to discuss legal matters; no votes were taken.

APPROVAL OF MINUTES

MOTION by Mr. Keenan to approve the September 4, 2013 meeting minutes; seconded by Ms. Tulio.  Motion carries 6-0.

COMMITTEE REPORTS:

Streets, Roads, Lighting Committee: No Report.

FINANCE COMMITTEE:

MOTION by Mr. Mann to approve check numbers 10042 through and including 10099, along with transfers, as listed; seconded by Mr. Rees.  Motion carries 6-0.

Mr. Mann reported that the beginning balance in the General Fund Checking was $45,484.78, deposits/credits $283,579.90, disbursements $231,148.80 including transfers, leaving an ending balance of $97,915.88.  Total funds available in all accounts are $1,299.083.74. 

MOTION by Mr. Mann to approve the Treasurer’s Report; seconded by Mr. Rees.  Motion carries 6-0. 

CTMA/PUBLIC WORKS:  Mr. Keenan reported that a new solicitor was hired for CTMA; it was recommended that both councils approve the new lease agreements.  They are moving along with the merger.  Trappe’s solicitor indicated that they might have problems with the merger in the future. 

Planning Commission:   No Report.

CPVRPC:  No Report.

Parks Committee: No Report. 

Public Safety Committee:   Ms. Tulio reported that they had a meeting September 11th.  Next meeting is scheduled for November.

Facilities Committee: No Report. 

Personnel Committee: No Report.

Business Liaison Committee: The Farmer and Chef event was held September 12th;  Collegeville passed the assessment for final funding from DCED and PA Downtown.

CEDC Activities: Report on file.  Rachael Morrison gave the report.   

ADMINISTRATIVE REPORTS

Engineer: Mr. Leh reported that he has received the invoice for the completed paving project.  Gilmore is recommending payment for the project in the amount of $87,463.53. 

MOTION by Ms. Tulio to pay invoice in the amount of $87,463.53 for the completed paving project; seconded by Mr. Braun.  Motion carries 6-0.

We have also received an escrow release requested for the Collegeville Professional Center Building Expansion in the amount of $180,384.60.  Recommending the full release of the escrow as well as any remaining legal and engineering escrow, which is a separate account, once all legal and engineering invoices have been settled. 

MOTION  by Mr. Keenan to release the full escrow of $180,384.60 for the Collegeville Professional Center, as well as, all remaining legal and engineering escrow once all invoices have been settled; seconded by Mr. Rees.  Motion carries 6-0.

Solicitor: Solicitor Hosterman reported that he is in receipt of a maintenance bond for Claymont of Collegeville in the requisite amount dated October 2, 2013.  Also in receipt of the partially executed maintenance agreement, the assignment and assumption of easements and the deed of dedication.  At a previous meeting, acceptance of the dedication, but did not authorize execution of all these agreements.

MOTION by Mr. Rees to accept dedication of streets and public improvements at Claymont of Collegeville and execute maintenance agreement and assignment & assumption agreement; seconded by Mr. Braun.  Motion carries 6-0.

Also, at the last Public Works meeting, the Committee recommended that both boroughs accept the two leases and authorize their execution.  The leases are with Clearwire and Cingular.

MOTION by Mr. Rees to authorize acceptance of the Clearwire lease at 233 W. Seventh Avenue for one three-year term at $2,000.00 per month with the option to renew for five years with a 4% increase per year; seconded by Ms. Tulio.  Motion carries 6-0.

MOTION by Ms. Tulio to authorize acceptance of the New Cingular Wireless lease at 956 Main Street, Collegeville at $2,100.00 per month with a 4% escalation clause at five years with four additional five-year options; seconded by Mr. Braun.  Motion carries 6-0.

Manager / Zoning OfficerMr. Thompson reported that Collegeville’s first ever leaf collection will be held December 7th.  Postcards will be sent out with the leaf collection information sometime in mid-November.  Also the Finance Committee needs to set a date to go over the budget.

Police:  Report on file.   

Fire: Report on file.  Brian Freas gave the report. 

Ambulance Report:  Report on file. 

Jr. Council Member Report:  Maggie announced that the Homecoming Game is October 11th.  November 14th is the Career Fair at the High School. 

Mayor:  No Report.

MOTION by Ms. Tulio to approve the Committee and Administrative Reports; seconded by Mr. Braun.  Motion carries 6-0.

Public Discussion:  None.

ACTION ITEMS:  

Consideration of Ordinance No. 560, Transient Vendor Ordinance Mr. Hosterman explained that this ordinance amends and clarifies the existing Transient Vendor Ordinance.

MOTION by Mr. MacDonald to adopt Ordinance No. 560, Transient Vendor Ordinance; seconded by Ms. Tulio.  Motion carries 6-0.

Consideration of the Montgomery County Planning Commission Planning Assistance ContractMr. Thompson explained this contract.  This contract provides planning services to the Borough.

MOTION by Ms. Tulio to approve the acceptance of the Montgomery County Planning Commission Planning Assistance Contract for three years at $9,200.00 per year for 2014; seconded by Mr. Keenan.  Motion carries 6-0.

OTHER BUSINESS

Discussion of Restricting Parking from 1AM to 6 AM on the School Street Cul-De-Sac:  Mr. Thompson explained that this restriction will eliminate the problem of boats, cars and trailers being stored on the cul-de-sac.  We have received complaints from neighbors in that area. 

MOTION by Mr. MacDonald to authorize advertisement of the parking restriction ordinance for the School Street cul-de-sac; seconded by Ms. Tulio.  Motion carries 6-0.

Discussion of Amending the Fire Lane Ordinance (Section 7-1061) – Mr. Thompson explained that the Collegeville Greene Homeowner Association is requesting that the Collegeville Borough amend the fire lane ordinance so that their new signs that were installed are legal.

MOTION by Ms. Tulio to amend and advertise the Fire Lane Ordinance; seconded by Mr. Braun.  Motion carries 6-0.

Discussion of PennDot Street Tree InvoiceMr. Thompson discussed this invoice.   Authorization is needed to pay invoice.

MOTION by Mr. Keenan to pay the PennDOT Street Tree Invoice in the amount of $11,822.00; seconded by Mr. MacDonald.  Motion carries 6-0.

COMMENTS FOR THE GOOD OF COUNCIL – None

There being no additional business to discuss the meeting adjourned at 8:00 PM.

Respectfully submitted,

 

____________________________________

Geoffrey D. Thompson,

Manager/Secretary